User Settings

User Configuration

Licence Settings



Before setting up a new user you will need to check that you have enough licences, or you can free up a licence by disabling a user.

You can view the number of licenses by selecting Settings,  Licence Settings.

Configuring User Level

You can amend a users user level in Users within the Settings area.

Setting up a New User (Cloud)

If we host your Gold-Vision in the Cloud please contact our Support Team with the following details so we can setup the new user and confirm the subscription changes.

  • The name and email address of the new user
  • If they require a Professional or Essentials licence
  • What team the new user needs to be in
  • Also whether they are a Basic, Admin or Config Manager
  • Do they need email tracking enabled?

Setting up a New User (On Premise)

If your Gold-Vision is installed on your own server first check, you have a spare licence or disable a user to free up a licence.

New users can be set up within the Users area.

You can then create the new user, the following key fields are required:-.

  • Core info – First name, last name, email address, NT Account, team and user level.
  • User Level
    • Disabled – No access to Gold-Vision, but this may be useful for including colleagues who are not users but you may wish to shows as owners of items.
    • Basic User – A normal user with access to Gold-Vision, but without access to the Administration Console. Visibility of items is controlled by the User Access Options screen, see section below.
    • Configuration Manager – This provides access to the configuration options in the Admin Console, but still limits your view of data to your own team access rights.
    • System Administrator – Full administration rights – can see all data, irrespective of any security that may be active on it, and change the rights for all users.


Tip: See ‘User Mail Tracking Setup‘ and ‘Calendar Synchronisation‘ for how to set these up for new users.

Configuring User Access

There are a selection of check boxes, giving users access to certain areas such as Lead Management and Touch Points.

If you need the users to be available on lists, such as Account Manger, or to invite to an appointment, they will need to have the relevant ‘show on’ box ticked.


Tip: Before deleting a user, we recommend initially setting them as a disabled user.  This will stop them accessing Gold-Vision but allows any items owned to be transferred to other users – using Bulk Replace.  Remember to un-tick the ‘show on’ lists if you no longer want items allocated to the disabled user.

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